Interlibrary Loan

Frequently Asked Questions

How long does it take to get materials via ILL?

Orders will be processed by Regis staff within 24 hours of receipt. Generally, we receive articles faster than books since lending libraries usually scan articles and send them to us over the internet. The average time for ILL materials to be received is 1-11 working days.

How do I receive materials?

You will be notified by e-mail or phone when your item is ready to pick up at either Regis library, or at any Regis campus. If we send books to your home address, we will send them by first class mail. You will be responsible for postage to return the books, or you can return them to a Regis campus. Whenever possible, articles will be delivered electronically to your Interlibrary Loan account. There may be exceptions, in which case the article would be mailed to you.

How long may I keep materials?

Photocopies or PDFs are yours to keep. Due dates for books are set by the lending library, generally 3-4 weeks.

May I renew Interlibrary Loans?

The lending library determines whether or not the materials you borrow may be renewed, and that status will be indicated on the ILL band attached to each item. Prospector books may be renewed once via telephone, e-mail, or through the “My Library Account” link in Lumen, the Regis Library catalog, provided another patron is not waiting for the item. Late return of materials jeopardizes the ability of our library to borrow from other libraries in the future, so please return materials by the due date.

Please leave the ILL band attached to each item. You may be assessed a fine if the band is removed.

Is there a late fee?

ILL materials not returned within 21 days of the due date are assessed a non-refundable $15.00 late fee. All library privileges will be blocked until the fee is paid. Fees for lost materials are determined by the lending library. Regis-owned materials not returned or renewed within 45 days of the due date are considered “lost” and assessed a $100.00 fee. Lost Prospector books are assessed a $100.00 fee; those returned after they have gone to lost status will be assessed a $25.00 late fee.

Is there a charge for ILL?

There is usually no charge, but lending libraries sometimes charge an ILL fee for supplying materials. Regis will pay the first $5.00 of any fee. You will be contacted in advance and given the opportunity to cancel your request if the charge is over $5.00.

What materials cannot be borrowed?

Most libraries will not lend reference books, videos, audiotapes or other media materials, archival materials, rare books, entire issues of magazines or journals, or items in high demand, such as current best sellers or course textbooks. We reserve the right not to process requests for these types of materials. If you have any questions regarding specific items, please contact us.

What do I need to know about copyright?

Copyright guidelines state that any single library may request annually no more than five articles per single journal title (for articles published within the past five years). Only one article may be photocopied from a single issue of a journal dated within the last five years. Therefore, we reserve the right to refuse an ILL request that would place the library in violation of U.S. copyright law.

How do I order materials through ILL?

You can order materials online using Prospector, WorldCat, Article Linker or the Interlibrary Loan request system.