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Hours and Location
Tuesday - Friday
7:30 a.m. - 3:30 p.m.
All materials in Archives & Special Collections can be found on the 4th floor of Dayton Memorial Library, Room 401. All researchers are welcome; an appointment is advised. To ensure access to the Archives and Special Collections, contact Elizabeth Cook for an appointment.
Archives and Special Collections
The Archives contain the historical, institutional records of Regis University and Loretto Heights College. In addition, the Archives hold historical records of the Catholic presence in the American Southwest, especially the Jesuit beginnings in Colorado and New Mexico.
Special Collections contain the papers of individuals, organizational records, and object collections that support the culture and curriculum of Regis University.
Recorder Music Center Archival Collections contain the papers of individuals as well as institutional records of significant contributors to the recorder music movement.
Educational Presentations of Archived materials may be scheduled.
Materials from the Archives and Special Collections do not circulate.
Archive and Special Collections Usage Policy
To insure access to the Archives and Special Collections, all researchers need an appointment made soley with the archivist.
Drop-in researchers are welcome if the archives are open and the archivist is available.
If the Archives and Special Collections are closed when an unscheduled researcher arrives, access to the Vault violates the insurance and security polices of Regis University, unless permission is given by
- the archivist, or
- The Dean of the Library, or
- the dean's designee.
No one else may promise access or open the vault and dismantle the security code.
If the Archives and Special Collections are closed,
- an email will be posted to library faculty and staff,
- a notice posted on the library webpage
- a phone message left on the archivist's voice mail.
Archives and Special Collections Gift Aquisition Policy
1. Gifts to the Regis University Archives and Special Collections shall be accepted if they provide material that documents the institutional history, life, and culture of the university, its predeccessor institutions, and Loretto Heights College, and/or augment the educational resources petinent to the academic programs of the university.
2. Acceptance of gifts housed in the Regis University Archives and Special Collections will be determined by the Dean of the Library and/or the Archivist.
3. Substantial major gifts to Regis University Archives and Special Collections [gifts over $5,000.000] will be handled by the Dean of the Library and the Archivist in concert with University Relations.
4. Gifts accepted by the Dean of the Library and/or the Archivist will be acknowledged by a Gift Receipt.
5. The Archives and Special Collections will provide a secure and stable enviromnent for the materials and will house, organize, describe, and maintain them in accordance with accepted archival principles and procedures to ensure both preservation and accessibility to researchers, faculty, students, and alumni. All archival materials and collections are preserved in a climate-conrolled environment.
6. All archival collections will be available to all qualified researchers on equal terms of access. Any restrictions of access requested by the donor for reasons of confidentiality must be noted on the Gift Receipt and agreed to by the Dean of the Library and/or the Archivist.
7. Materials which are determined to have no permanent value, historical interest, or are surplus to the needs of Regis University or Loretto Heights College will be discarded, or, returned to the donor, if indicated on the Gift Receipt.