Bibliographer's Guide

Library Materials Budget

The University, and therefore the Library, operates on a fiscal year calendar: May 1 through April 30 of the following year. At the end of a calendar year and beginning of the next calendar year, the Library Administration must prepare and present a budget request for the upcoming fiscal year. That request will consist of many parts, one of the largest being the materials budget. The materials budget is what is used for collection development as well as support of the materials budget.

Monographs
Sometime after May 1, the Library will be informed of the amount of the budget that is allocated to the Library. Once the Library's budget is known, the Collections & Resource Management Librarian as Chair of the Collections Committee and with the advice of the Committee, will draft a new materials budget, taking into consideration all fiscal commitments. The base amounts for monographs allocated for each discipline are determined through a review of past allocations with input from the bibliographers.

Serials and other resources
Increases to resources other than monographs occur in one or more of the following means:

  1. Inflationary increases for journal titles based on standard reports obtained prior to the budget cycle.
  2. Requested increases for materials (including monographs) to support new majors, minors, or programs.
  3. Requested increases for materials to support existing programs based on need and demand.
  4. Reallocation of funds prior to the fiscal year as print resources are replaced by electronic resources.